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This document provides you with information about how we are handling, or are intending to handle, your personal information:
If you are aged 16 or under, please get your parent/guardian’s permission before you provide any personal information to us.
Woking Cycling Club is committed to protecting and respecting your privacy and complying with the principles of applicable data protection laws. This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. The data controller of the personal data referred to in this policy is the British Cycling Federation of Stuart Street, Manchester, Lancashire, M11 4DQ.
Woking Cycling Club may collect and/or create or otherwise obtain and process information about you that you provide by filling in forms while registering for membership or activities.
This includes information provided at the time of applying for Woking Cycling Club membership, becoming a member of British Cycling, subscribing to our communications, posting material, booking onto rides, entering, attending and volunteering at events, joining clubs or requesting further services.
Woking Cycling Club and British Cycling will use your personal information to:
Woking Cycling Club will not use any of the personal information we collect from you to make automated business decisions.
The legal basis on which we collect and process the personal data described above depends on the personal information concerned and the specific context in which we collect it. However, we will only use your personal information where we:
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time, and advise you whether the provision of your personal information is mandatory or not (as well as the possible consequences if you do not provide your personal information).
Woking Cycling Club and British Cycling will take all steps reasonably necessary including policies, procedures and security features to ensure that your data is treated securely and protected from unauthorised and unlawful access and/or use, and in accordance with this notice. Unfortunately, the transmission of information via the internet is not completely secure and, although we will do our best to protect your personal data transmitted to us via the internet, we cannot guarantee the security of your data transmitted to our website from your device. Any transmission is at your own risk.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of the website, you are responsible for keeping this password confidential. We ask you not to share such a password with anyone.
Where any payments are being collected on our behalf, we require our payment providers to be compliant with the Payment Card Industry’s Data Security standards (PCI-DSS).
We will share information about you with some of our suppliers who process data on our behalf to help us to provide services to you. We undertake this data sharing on the basis of our legitimate interests.
We do not envisage transferring any information about or relating to individuals to anyone who is located outside of the European Economic Area.
However, on some occasions, the information we collect may be transferred to organisations who may store and use such data at premises in other countries. Where we allow an organisation to process your personal information outside of the European Economic Area, we will ensure that we create and maintain appropriate safeguards with those organisations so that your personal information is subject to the same standards and protections as when we are processing your personal information inside the European Economic Area.
We will hold information about you in our data systems only for as long as we need it for the purpose for which we collected it, which is as follows:
Data protection laws grant you, as a Data Subject, certain ‘information rights’, which are summarised below:
Any changes we may make to our Privacy Notice in the future will be posted on this page.
If you wish to contact us about your personal data or exercise any of the rights described above please contact the Woking CC membership secretary via firstname.lastname@example.org or for British Cycling email@example.com